Preparing for WDP 2021 Small Group Services with Reading Roles

 Note:  Precautions regarding COVID-19 supersede directions/suggestions to the contrary in this planning document.

  1. Become Informed: Read through the Worship Service booklet, country backgrounder, WDP grant summaries, and watch the Vanuatu country video. One committee member should be receiving monthly copies of the WICC e-newsletter: We-Connect.  The latter will help with any updates.  Order/download/review WDP materials using your Coordinator Login account.
  1. Know the basics of a World Day of Prayer Service. WDP services have the following four components:

A. Prayer for the women of Vanuatu (writing country).

B. Invitations to others to join your service.

C. An opportunity to donate.

D. Use of the WICC service booklet.

  1. The binder. Many communities have a World Day of Prayer binder with useful information that is passed along from one coordinator to the next.  Please get in touch with the 2020 coordinator or service location to see if such a binder exists.
  1. Form a committee.
Invite others to get involved.  Gather your planning committee and their contact information.  Consider inviting people from other churches.

The planning team (names and numbers):

Service Coordinator/Chair:  _________________ #/email: _________________

Assistant Coordinator:  ____________________  #/email: _________________

Treasurer: ____________________      #/email: _________________________

Other 2021 WDP Committee Members:

__________________________        #/email: __________________________

__________________________        #/email: __________________________

__________________________        #/email: __________________________

2022 WDP Coordinator and Service Location: (Include this information on the evaluation form sent to WICC after the service.)

Coordinator:    _____________________  #: ______________________

**Email address: ________________________________________________

Location (church): _____________________________________________

  1. Choose a date and time that best suits your community.

Date:  _________________    

Time:  _________________ 

Traditionally, World Day of Prayer is held on the first Friday in March.  March 5, 2021.  Communities may select a more suitable day for their areas.

  1. Choose your service style. Note that an abbreviated service bulletin is available from WICC for retirement homes.
  1. Assign roles for the service as needed: set-up, readers, leaders, offering; discussion facilitator, collection counters and tabulators. Have a back-up plan (illness, etc.).  One committee member or the coordinator should be registered with Coordinator Login.
  1. Recruit a technical person to help with any audio-visual aspects: Zoom; PowerPoint, USB memory stick or DVD usage, etc. Make a list of electronic equipment you may need for the service:   g.: laptop, DVD player. Test these out in the service location.
  1. Make time to practice. This can include testing Zoom calls.
  1. Gather materials that you would like to use for any service table.
  1. Decide if you would like a guest speaker or will use the devotional video available from WICC.
  1. Create a welcoming space for your guests who gather in person in small groups. Provide clear passage routes for those using wheelchairs or assistive devices.  Note on any promotional material if your venue cannot be accessed by wheelchairs.
  1. Music: Your service selections can include a) music suggested by the Vanuatu WDP writing committee and/or b) recommended songs from common hymn books.  To abide by COVID-19 precautions, people may choose to hum along to the music.

Recordings, sheet music and lyrics for the Vanuatu soundtracks, and suggested hymns are available through the Coordinator Login. Talk to musicians about the need to learn any music. It may be suitable during COVID to have a soloist rather than a choir. Note any copyright requirements for sharing music.

14. Give people an opportunity to donate during the service. COVID-19 precautions strongly encourage online donations.

15. Photographs and Video Recording: Let participants know if you will be taking photographs or recording. If they do not want their image to be shared, you might offer them a special tag to wear.

16. If you are unable to coordinate the service, please help choose/recommend a backup coordinator. If this is not possible, check with other community churches to see who might step in and help, or call WICC.

17. Promote World Day of Prayer

18. Submit an online evaluation form for the WDP service. This form will be emailed to you in March 2021.

19. Reminder: Precautions regarding COVID-19 supersede directions/suggestions to the contrary in this planning guide.

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